for an applicant to qualify for issuance of a Certificate of Occupancy, the applicant must provide the following:
-Survey plan of the plot(s) for which the application is sought signed by a Registered Surveyor or its equivalent
-Produce 3 (three) years current tax clearance, if the individual is of paid employment or in the case of a corporate body, 3 years current tax clearance of two of its Directors
-An affidavit sworn to by the applicant, or in the case of a corporate body, by the director or Secretary of the corporate body, verifying the facts stated in the Application Form
-4 passport photographs of the applicant with his name written at the back of each photograph
-In the case of a corporate body, photocopy of the certificate of incorporation or registration
-Submit with the Application Form, 4 (four) self addressed envelopes along with contact phone number and email address
-Photocopies of receipts issued to the applicant on the payment of relevant fees
Application and Registration Procedure
The following steps are taken in sucessfull issuance of Certificate of Occupancy;
-The applicant fills and returns the Application Forms to the Secretary, Land Use and Allocation Committee attaching 3 (three) copies each of the following supporting documents listed above
-The Administrative Officer receives the Application Forms and accompanying documents and signs the copies of the Application Forms. I.e registers the application and a file number is given to the applicant. The file number is the serial number of the application in the register.
LLJAC/2043-02 Chukwu Obi
LUAC/2044-02 Agnes Ene
-The Secretary, Land Use and Allocation Committee sends a copy each of the Application Forms with the survey plan to the Surveyor General and Director Town Planning for their recommendations
-A memo is sent to Director of Lands to confirm if the said plot is a Government plot. Their recommendations are attached and the file is forwarded back to the Director of Lands who gives the file a new number and forwards to the Pernianent Secretary.
– The Permanent Secretary crosschecks the protesses and, if the process is in line with the approved guideline, makes a recommendation, and forwards the file to Commissioner for approval.
– The Commissioner approves and forwards to Director of Lands through the Permanent Secretary
– the Director of Lands computes fees payable based on plot description earlier submitted and forwards schedule and file to Secretary, Land Use Allocation Committee
– The applicant makes the payments at the designated banks, the applicant submits copies of the bank tellers at the Sub-treasury
-The Sub-treasurer confirms the payment by checking the bank tellers against the bank manifests. If the payment details are in the manifest, a receipt is issued to the applicant by each of the departments. However, where there is no evidence of payment in the manifest, the applicant is advised to rectify payments before a receipt can be issued.
The Director of Lands should be informed of such situations
-Applicant submits receipts to Schedule Land Officer who recommends preparation of Certificate of Occupancy to Director of Lands
-Director of Lands signs and forwards the file to Permanent Secretary with recommendation that a Certificate of Occupancy to be issued
-Permanent Secretary sends file to the Commissioner. The Commissioner calls for the Certificate of Occupancy, signs and forwards it to the Registrar of Deeds for registration through the Permanent Secretary
-The Certificate is registered and applicant signs for and collects the original copy from Deed Registry
The fees that the applicant will be required to pay In this transaction include the following: